Why use software to conduct internal GMP area audits?

Andy Pritchard | December 7, 2021 | 4 min read

TABLE of contents

If you are managing a robust GMP compliance program, you are probably mandating pre-production checks daily or per batch, daily hygiene audits, weekly PRP GMP Audits, semi-annually HACCP Audits and annual Systems audits.

Capturing data for all of these audits using paper forms and manual spreadsheet inputs is a huge drain on resources for your organization. Paper forms present many opportunities for mistakes and wasted time, which could be the difference between defective product leaving the facility or not.

There are many advantages to digitizing your GMP audits including increased efficiency, capturing richer data and real-time, automated reporting.

Here are just a few examples of how software can optimize GMP audits.

Efficient Data Capture

Digital forms are immediately accessible. You can set up the form to guide stakeholders through the process so that they get it done right - the first time and every time thereafter.

Use Infoboxes to add content like videos, photos, text and links to documentation. Use conditional logic to reveal only applicable fields based on the user selections.

Automate Scoring & Escalation

Provide feedback to users in real-time. Turn an audit into a live risk assessment so they can not only ensure GMP processes are compliant, but they can evaluate issues and make guided corrective actions immediately.

Use Weever to automatically score responses and the entire audit. Provide feedback and direction to auditors in real-time.

Capture Richer Data

Paper forms only offer so much space. Best practices with paper forms is to limit fields so as not to confuse staff and ensure efficiency. With digital forms, you can reveal hidden form fields when necessary and have the best of both worlds - rich data and an efficient user experience.

Conditional Logic helps you high and show fields to gather deeper information without cluttering the experience and confusing your staff.

Scheduling

A consistent schedule of checks, inspections and audits is imperative for GMP compliance. However, whether it’s on a manufacturing floor or construction site, if it's not scheduled, it's not going to happen.

Weever allows you to build a regular auditing and inspection schedule. Assign inspections to lines, work areas, teams, or individual staff members.

Real-time Reporting

Inspections and audits completed with paper forms are likely to stay at the machine or site until they are submitted, which could take hours, days or even weeks, which opens a greater risk of defective products leaving the facility and becoming regulatory compliance issues.

With Weever, submissions can be configured to create notifications in real-time. All of the data is added to your In Progress Workflows section for evaluation and can be shared with other business systems, like Microsoft Power BI, allowing you to identify and get out ahead of negative trends.