Top 10 reasons you need to digitize your paper-based operations

Andy Pritchard | April 21, 2022 | 5 min read

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Weever specializes in digitizing operational workflows.

We work with organizations of all shapes and sizes who are frustrated with paper forms and spreadsheets. They want to save money, become more efficient, and spend their time more wisely. If that sounds like you, feel free to read on and get in touch.

Here are the top 10 ways software can help you manage your operations.

Why digitize your paper-based operations?

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1. Ensure staff do the job right with on-demand instructions and conditional logic

Provide staff with helpful content embedded directly into the form including videos, links to documentation, images, and text. Conditional logic allows you to guide staff through the experience to ensure they capture the correct information the first time and every time.

2. Create Schedules

If it isn't scheduled, it's probably not going to happen. Paper-based processes rely on staff to remember to do their job, while software can be used to remind with notifications based on a schedule.

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3. Increased Accessibility

One problem that limits the performance of your operational programs can simply be the accessibility of the forms. Digitization allows staff to load the form on any device, go through it quickly and feel successful doing it.

4. Simple Customization

Have you ever created a form and then needed to make changes, which requires you to find and destroy all the copies of the old form, which still get submitted a year later. With digital form builders, updates happen in real-time so you don’t have to worry about staff using the wrong form.

5. Automate Rewards

Software makes it easy to allocate points to staff that can be redeemed in a rewards marketplace.

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6. Photo Capture

Photo capture is perhaps the most immediate benefit of going paperless. Multiple photos can be captured in the report, complete with sketches to highlight the issue.

7. Real-time Communication

Should the observer require immediate help, digital forms provide a means to connect instantly with a supervisor.

safety audit checklist - real time communication template

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8. Optimize the Evaluation Process

Each submission creates a ticket that is organized in the appropriate digital folder. Supervisors can create action plans, assign them, and add due dates. Assignees are notified and supervisors are made aware of approaching and overdue deadlines.

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9. Broadcast Results

Set up real-time updates that can be broadcast to staff that show how your operational programs are “moving the needle”.

10. Automate Real-Time Dashboard Updates

Save administrative time by automating reporting. Create stunning and highly configurable dashboard reports that are updated in real-time. Spend less time in front of spreadsheets and more time creating real value for your organization.